Contract Administrator

Finance · Pittsburgh, Pennsylvania
Department Finance
Employment Type Full-Time

Burn Scalo Real Estate is a progressive, high end commercial real estate firm, offering a flexible work environment that promotes a healthy work-life blend. We work hard, we play harder. Voted the #2 “Best Place To Work” in 2019 & 2020! At Burns Scalo, we are seeking a sharp Contract Administrator/Analyst to join our team. 


Our Experience Your Future

Over the last 65 years, Burns Scalo Real Estate has been able to perfect the vibe of the modern office space to stay ahead of the curve, create the ideal workplace and offer a gratifying work-life blend to our clients and employees. Burns Scalo Real Estate is a full-service commercial organization that encompasses three different divisions that can satisfy all real estate needs. Burns Scalo Brokerage, Burns Scalo Management, and Burns Scalo Development all function separately with their own teams of experts.


At Burns Scalo Real Estate, we are seeking a skilled Contract Administrator/Analyst to join our team. This role will be responsible for administering contracts and leases and supporting the legal, finance and brokerage departments. 

Position Responsibilities : 

  • Populate template contracts and leases
  • Process leases and contracts by entering pertinent information into the appropriate software
  • Collect certificates of insurance and ensure ongoing tenant and vendor compliance with insurance requirements
  • Collect and manage return of security deposits
  • Assist counsel and business leaders with due diligence and closings
  • Prepare correspondence to tenants and vendors
  • Prepare monthly, quarterly and annual leasing reports
  • Process and oversee the payment of leasing commissions
  • Monitor and report on monthly and quarterly brokerage commitments
  • Analyze inputs in the Customer Relationship Management (CRM) program and report on same

Position Qualifications:

  • Associate’s or Bachelor’s degree in accounting, business, finance or related field required. Demonstrated related experience may substitute for preferred education
  • Background in real estate, accounting, or law a plus
  • Real estate license preferred or willingness to obtain within the first six months of employment required
  • Detail-oriented, organized, self-motivated, flexible, diligent with strong written and verbal communication skills
  • Able to work independently and as part of a team; capable of building strong internal and external working relationships
  • Strong data management and data processing skills
  • Able to work in a fast-paced, high energy and team-oriented environment
  • Working knowledge of SAGE 100, SAGE 300 and Yardi or other similar systems a plus but not required
  • Extremely proficient in Microsoft Office Suite


  • Competitive salary
  • Health, dental, vision and 401(k) with match
  • Free parking
  • Onsite fitness center
  • Company cell phone and upgraded technology every two years
  • Generous paid time off (holidays, vacation and personal time)
  • Stipend to purchase company apparel

Thank You

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  • Location
    Pittsburgh, Pennsylvania
  • Department
  • Employment Type